Streamlining the MSPE Process

August 28, 2025

How One45’s MSPE Builder Empowers Medical Schools and Supports Student Success

If you’ve ever led or supported the generation of Medical Student Performance Evaluations (MSPEs, also known as the Dean’s Letter or MSPR in Canada) you know how complex, time-consuming, and high-stakes the process can be. Between chasing down data from disparate systems, ensuring consistency in formatting and narrative tone, and coordinating student reviews—all on a tight timeline—the administrative lift can be immense.

But it doesn’t have to be.

In a conversation with Sylvia Mioduszewska, Senior Product Enablement Specialist at Acuity Insights, she shared how the One45 MSPE Builder is transforming this critical process for medical schools across North America. Designed with deep understanding of the needs of Student Affairs teams, this tool simplifies and strengthens every step of MSPE creation so schools can focus more on supporting students and less on administrative wrangling.

Why MSPE Creation Is So Painful

Historically, MSPE letters have required pulling academic and narrative data from multiple systems, often with manual entry and version control issues along the way. Sylvia described this reality candidly: “When you’re managing MSPEs manually, it’s a huge drain on staff time. You’re spending so much time copying and pasting from different systems, validating every new piece of information, and all under a huge time crunch.”

The stress doesn’t stop there. Ensuring students have the opportunity to review their letters, flag issues, and attest to accuracy is a vital, but often inefficient step. “It’s not uncommon for schools to chase students to have them review their files in person or now on a video call,” Sylvia explained. “And that delay can jeopardize timelines for ERAS submission.”

Despite the AAMC providing a general template, Sylvia noted that schools interpret it very differently. “About the only firm rule is that the letter can’t exceed seven pages,” she explained. This variability creates inconsistencies in process, content, and administrative workload across institutions.

A Simpler, Smarter Way Forward

The One45 MSPE Builder changes the game by centralizing, automating, and tracking the entire process. Key benefits include:

• Automated Data Pulls: The tool pulls key data—from preclinical performance data and clerkship grades and narrative comments to NBME exams—directly from your sources of truth, reducing errors and time spent on data wrangling.
  
• Student-Friendly Review Interface: Students can log in, securely review their letter, provide feedback, and attest, all within the platform. No more email chains or offline edits. One45 even supports students in contributing to their “Noteworthy Characteristics” section and correcting details like pronouns or academic leave notes, helping ensure authenticity and accuracy.
  
• Custom Templates with Flexibility: Schools maintain full control over letter structure, language, and formatting, ensuring alignment with institutional voice and AAMC guidelines.
  
• Audit Trails and Admin Dashboards: Easily see which letters are complete, which are pending review, and where follow-up is needed. No more spreadsheet chaos.
  

As Sylvia put it, “You get total visibility and peace of mind. You know where each letter stands, and students are more engaged in the process because it’s clear, simple, and accessible.”

Results That Speak for Themselves

The impact of MSPE Builder is being felt across many institutions. Schools have reported:

• Reduction in administrative workload during critical periods
• Increased student engagement in the review process
• Enhanced consistency and accuracy in final letters
• Improved student satisfaction with the MSPE experience
• More time for meaningful one-on-one advising with students

“Automation doesn’t just save time, it levels the playing field,” Sylvia shared. “It ensures every student gets a fair, consistent, and well-supported process, especially those with complex records who may need more attention.”

Built for Student Affairs, Backed by Experience

What makes the One45 MSPE Builder stand out is that it was built in close collaboration with Student Affairs teams. The product reflects the realities of med ed administration—tight timelines, fragmented data, and the pressure to represent students fairly and accurately.

As Sylvia emphasized, “We’re not trying to reinvent the MSPE,” Sylvia said. “We’re giving schools the infrastructure to make it easier, more accurate, and fairer for students.”

Interested in Seeing It in Action?

Whether you’re looking to overhaul a clunky MSPE workflow or just reduce administrative burnout, the One45 MSPE Builder offers a proven, user-friendly solution. Learn more about the MSPE Builder or request a demo by contacting the Acuity Insights team.

Other Resources on the Topic

What our Holistic Success Show “How to Streamline MSPE Letters in Medical Schools“.

What our Holistic Success Show “Optimizing Your MSPE Process“.